• Curran@CurranOmniMedia.com

How To Sync Outlook Tasks With Your iPhone (For Free)

How To Sync Outlook Tasks With Your iPhone (For Free)

This post is going to be divided into several parts:

  1. How To Sync Outlook Tasks With Your iPhone, For Free
  2. How To Sync Outlook Tasks Between Two or More Computers
  3. How To Get Alerts for Tasks on your iPhone

Let’s start with how you can sync your Microsoft Outlook Tasks to your iPhone for free.

I have read several articles about how to do this but I found the process to be convoluted. Let me make it very simple.

Step 1. Set up a free account at Toodledo.com The direct link for a new account is right here.

That should have taken you about 15 seconds. Let’s move on to step 2.

Step 2. Close Outlook, download Chromatic Dragon’s Toodledo Sync Application and install it.

Almost done! The sync application will want your Toodledo ID number. Leave it open on the tab that wants the ID number.

Step 3. Log into Toodledo and from the menu on the left select Account Settings. On that page you will see your Unique ID, simply copy and paste it into the sync program that you left open.

On the Synchronization tab you can change your Automatic Synchronization to whatever works for you. I don’t add tasks very often so once every 60 minutes is fine for me. To close the Options window select File -> Close. You will see a green checkmark icon in your tool tray. Right click it and hit Manual Sync.

Outlook is now synchronized to ToodleDo.

Ready for the iPhone part?

Ok, 2 ways to do this. The Free Way and the $10.00 way.

The free way? Toodledo now has an iPhone optimized version of their powerful, easy to use task manager. Just point your iPhone webbrowser to http://www.toodledo.com/slim and book mark it to your iPhone Home Screen. (Hit the + and select Home Screen, I renamed mine to “Tasks”)

Now you have the tasks that were in Outlook right there on Your iPhone screen!

Make a change on your iPhone and it will sync back to Outlook!

There is also a third party iPhone / iPod touch application that will synchronize with Toodledo and allow you to work offline. This application is called Todo and is available from Appigo on the iTunes App Store for about $10 but to be honest I don’t see the advantage of paying for it.

Do this for me, use the free way I described. I have the Todo software and will write another post later about the differences and let you know if it’s worth the $10.

UPDATE: ToodleDo has released an application to the iTunes store for $3.99 Check out Sync Tasks: ToodleDo Free Link vs. the ToDo $10 application.

So look for 3 more articles coming up:

  1. How To Sync Outlook Tasks Between Two or More Computers
  2. How To Get Alerts for Tasks on your iPhone
  3. Sync Tasks: ToodleDo Free Link vs. the ToDo $10 application.

Questions? Let me know and I’ll answer them in the comments for this posting.

195 Comments

  • Mike Z

    June 1, 2011 at 4:07 pm

    This is complete and total crap – nothing syncs with Outlook and an app directly – they all have to go through two or three different download, and the computer has to have three additional pieces of software installed.

  • Jay Weaver

    June 6, 2011 at 4:59 pm

    Daniel, I appreciate your post but given all the mixed messages I see online about synching Outlook wi iPhone, I wanted to ask you first – do you believe your proposal will work for this combination; OL2007, on WinXP, to Verizon iPhone4? Many thanks, Jay

    Marco Vallone

    June 10, 2011 at 12:14 am

    Hi there. I have followed the instructions and it is syncing but not all of the tasks in Outlook are syncing over to my iphonne. Also, if I change the date of a task on my iphone, it doesn't seem to amend the task entry on Outlook. The process seems excellent but until the first of the two issues I have mentioned is resolved, it is not going to be particularly useful. I would be grateful if you could come back to me. Thanks. Marco.

    dan

    June 16, 2011 at 6:06 am

    thanks. it works nicely.

    Joe Denner

    July 15, 2011 at 4:05 pm

    I synced Toodledo with Outlook, but it only uploaded 25 of my 186 tasks.

    jill williams

    July 20, 2011 at 12:03 am

    Can someone let me know how to sync outlook to my iphone now that the chromodragon is no longer supported? I would really like to sync my outlook task list with my iphone without paying for a subscription. I don't mind buying an app as long as it allows me to fully sync (ie recurring tasks, etc). please help as I am starting to regret buying the iphone. I miss my palm pilot!
    Thank you

    amendus

    July 26, 2011 at 10:07 pm

    ListAppy also supports syncing to Outlook tasks. They have a Windows and iPhone application. So you can sync from iPhone to Windows tasks and Outlook to do's.

    David

    August 1, 2011 at 2:36 am

    Do you have an update for syncing Outlook tasks with iPhone 3GS

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    Guerry Simmons

    October 26, 2011 at 1:49 pm

    I have a MacAir with Outlook as my primary task manager. I also have an iPhone with IOS 5.0

    so you think/lnow if this workaround will get my tasks from Outlook on my MacAir to my iphone and vice cersa?

    Thanks

    Erick

    February 23, 2012 at 8:19 am

    The link do instal the application to sync outlook with toodledo doesn't work… help me please

    guest

    February 24, 2012 at 3:39 am

    does anybody have a backup of the installation program?
    i've searched a lot but cant find anything.

    Danica Babin

    April 17, 2012 at 2:35 am

    This is a good post. This post give truly quality information.I’m definitely going to look into it.Really very useful tips are provided here.thank you so much.Keep up the good works.

    John B

    May 1, 2012 at 10:09 am

    I find the program brilliant and know how gutted I'd be if I lost it:-

    I can Email you the Windows Chromadrake Dragon sync program, if you email me at:-

    titz2000-2 AT yahoo.com

    Iraqi Dinar

    June 10, 2012 at 11:47 pm

    On the Synchronization tab you can change your Automatic Synchronization to whatever works for you. I don’t add tasks very often so once every 60 minutes is fine for me. To close the Options window select File -> Close. You will see a green checkmark icon in your tool tray. Right click it and hit Manual Sync.

    Gino

    November 2, 2012 at 4:12 am

    Fantastic. This brick was missing in my GTD management system.
    Thank you and thanks to the developers of Chromatic Dragon (unfortunately it seems thay closed their activity)

    Heather

    January 3, 2013 at 11:24 am

    The link at Chromatic Dragon doesn't work

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      dancurranjr

      January 26, 2013 at 4:31 pm

      No problem. Just link back pleaseDaniel CurranSent from my iPhone

    alnoor

    March 8, 2013 at 3:20 pm

    got stuck at step 2 where there is no down load button it keeps going to the same site.

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