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Loading ...This is part 2 of a 3 or 4 part series. . .
- How To Sync Outlook Tasks With Your iPhone, For Free
- How To Sync Outlook Tasks Between Two or More Computers
- How To Get Alerts for Tasks on your iPhone
- Sync Tasks: ToodleDo Free Link vs. the ToDo $10 application.
I’ll update the links in the posts so everything is cross referenced as I go.
To get Outlook tasks to sync to more than one computer just follow these steps on all the computers you want to sync:
Step 1. Set up a free account at Toodledo.com The direct link for a new account is right here.
That should have taken you about 15 seconds. Let’s move on to step 2.
Step 2. Close Outlook, download Chromatic Dragon’s Toodledo Sync Application and install it.
Almost done! The sync application will want your Toodledo ID number. Leave it open on the tab that wants the ID number.
Step 3. Log into Toodledo and from the menu on the left select Account Settings. On that page you will see your Unique ID, simply copy and paste it into the sync program that you left open.
On the Synchronization tab you can change your Automatic Synchronization to whatever works for you. I don’t add tasks very often so once every 60 minutes is fine for me. To close the Options window select File -> Close. You will see a green checkmark icon in your tool tray. Right click it and hit Manual Sync.
Outlook is now synchronized to ToodleDo. For every computer you do this to, they will all fall into lockstep with one another. Change a task on your work computer? It will sync to ToodleDo, which will sync to your Home computer.
And, as addressed in How To Sync Outlook Tasks With Your iPhone, For Free – you can see the whole shebang on your iPhone!
Next up – getting alerts for task reminders on your iPhone!
Comments and Observations are encouraged – Let me know if you have found a better way if if this works great for you!
October 20th, 2008 at 1:26 pm
Hi
I need to transfer messages from my laptop copy of Outlook to that on my desktop, preserving all details- sate, sender etc
How can I do this?
With thanks
Bob
October 20th, 2008 at 1:32 pm
sorry, typo… I meant ‘dates’
October 20th, 2008 at 8:07 pm
Easy one!
FILE –> Import and Export -> Export to a file –>PST
Follow the logic from there! If you are really stuck I can do a full posting but once the info is exported you just IMPORT it into the new Outlook
April 1st, 2009 at 6:05 pm
My Outlook tasks randomly come up with due dates that are sometimes 100 years in advance. This happens on tasks I've created without a duedate and ones that I have manually added. I haven't been able to pinpoint exactly when it happens; seems to happen when I sync with my blackberry, but it's also happened when I haven't. Any ideas?
April 8th, 2009 at 5:44 pm
I did this and it did work. However, when I did the same thing on my second computer, Everything doubled and now I have two of each task on two computes, toodledo, etc. I used the same "unique id" on both computers. Was this correct? How do I remedy this? I am afraid to continue syncing as I may get four of everything, etc…
Thanks,
Dr. S.
August 8th, 2009 at 8:15 pm
The "doubling" problem also is an issue when using Plaxo to sync tasks. I have yet to find a way around it. I had hoped that ToodleDo would work, until I read the above post.
sdl
August 24th, 2009 at 10:11 am
Everything worked until I uploaded a new version of Chromatic Dragon's Todo Sync and then synchronisation failed with 'there is an error in XML document"
September 16th, 2009 at 9:10 pm
Has anyone had a problem with installing Toodledo? I have DreamWeaver installed on my PC. When I installed Toodledo (on my second computer), I didn't get the checkmark icon in the bottom right nor the program on my start menu. So, I went into the exe file for Toodledo under the programs folder and when I double clicked on it, it opened up DreamWeaver.
September 20th, 2009 at 2:35 pm
I am running into the duplication of tasks as well. After every sync all tasks are duplicated. It's growing exponentially.
December 4th, 2009 at 9:19 pm
Im getting this error as well. After the ToodleDo sync software is installed, no shortcuts, or even folder is created, even if the software says it has finished installing…….weird.
March 24th, 2010 at 3:57 am
I just want to say "THANK YOU" for this post. My life is complete again. As a former Executive Assistant, IT Manager, and now small business owner; I LIVE in Outlook. I was applying my own Getting Things Done thought process before he even wrote the book (using my Tasks heavily), and syncing them from my main PC to several laptops, and my PocketPC's…oh, and my Media PC. I have been a MSN Premium member with Outlook Connector for years where the syncing of these was a feature I paid for and loved. Since the new release of Windows Live, the new Outlook Connector only syncs Mail, Calendar, and Contacts…not Tasks. This has been a major complaint to MSN but for now…there is no resolution.
So, I am letting you know that it has been successful for me so far with 3 different computers and my PocketPC. I still have Outlook Connector installed for all the other stuff and it appears not to conflict with the sync for Toodledo. I do not have a duplication problem (as stated in previous posts with Google). I also am Beta testing Outlook 2010 (with the beta Outlook Connector) on one of the computers mentioned above. So far so good! Again, thank you!
March 24th, 2010 at 4:05 am
OH….P.S. I just found out that Toodledo also syncs my Notes in Outlook too.