(113 votes, average: 4.86 out of 6)
Loading ...This post is going to be divided into several parts:
- How To Sync Outlook Tasks With Your iPhone, For Free
- How To Sync Outlook Tasks Between Two or More Computers
- How To Get Alerts for Tasks on your iPhone
Let’s start with how you can sync your Microsoft Outlook Tasks to your iPhone for free.
I have read several articles about how to do this but I found the process to be convoluted. Let me make it very simple.
Step 1. Set up a free account at Toodledo.com The direct link for a new account is right here.
That should have taken you about 15 seconds. Let’s move on to step 2.
Step 2. Close Outlook, download Chromatic Dragon’s Toodledo Sync Application and install it.
Almost done! The sync application will want your Toodledo ID number. Leave it open on the tab that wants the ID number.
Step 3. Log into Toodledo and from the menu on the left select Account Settings. On that page you will see your Unique ID, simply copy and paste it into the sync program that you left open.
On the Synchronization tab you can change your Automatic Synchronization to whatever works for you. I don’t add tasks very often so once every 60 minutes is fine for me. To close the Options window select File -> Close. You will see a green checkmark icon in your tool tray. Right click it and hit Manual Sync.
Outlook is now synchronized to ToodleDo.
Ready for the iPhone part?
Ok, 2 ways to do this. The Free Way and the $10.00 way.
The free way? Toodledo now has an iPhone optimized version of their powerful, easy to use task manager. Just point your iPhone webbrowser to http://www.toodledo.com/slim and book mark it to your iPhone Home Screen. (Hit the + and select Home Screen, I renamed mine to “Tasks”)
Now you have the tasks that were in Outlook right there on Your iPhone screen!
Make a change on your iPhone and it will sync back to Outlook!
There is also a third party iPhone / iPod touch application that will synchronize with Toodledo and allow you to work offline. This application is called Todo and is available from Appigo on the iTunes App Store for about $10 but to be honest I don’t see the advantage of paying for it.
Do this for me, use the free way I described. I have the Todo software and will write another post later about the differences and let you know if it’s worth the $10.
UPDATE: ToodleDo has released an application to the iTunes store for $3.99 Check out Sync Tasks: ToodleDo Free Link vs. the ToDo $10 application.
So look for 3 more articles coming up:
- How To Sync Outlook Tasks Between Two or More Computers
- How To Get Alerts for Tasks on your iPhone
- Sync Tasks: ToodleDo Free Link vs. the ToDo $10 application.
Questions? Let me know and I’ll answer them in the comments for this posting.
August 22nd, 2008 at 6:58 am
I’ve been using Appigo Todo for a few weeks now and won’t go without it. The huge advantage it has is that I have my tasks everywhere, even in the mountains where I don’t even get cell coverage. Totally worth the $10 to me just for that alone! Another plus is that it’s a lot more zippy, especially compared to the slow edge network in my area.
August 22nd, 2008 at 8:42 am
@Lonnie77: Well that’s a fantastic answer! Thank You. Looks like, so far, up to this point . . .
Advantages to ToDo:
1) Don’t need to be connected
2) Faster when on a slow speed connection
Disadvantages:
1) Minimal $10 price
2) Still need to connect to sync
September 21st, 2008 at 6:17 pm
I have just done all of the above but note that some tasks in my outlook have not been uploaded to toodledo – why is this? Some omitted tasks are non-recurring tasks.
Thanks, Helen
September 24th, 2008 at 4:48 pm
Perfect! It finally works now on my iPhone, after I’d completely missed out to install the synch application on my pc, following the misleading instructions on the Toodledo website (which are not working at all, exporting csv-file, etc.).
It works alright for me using the ToDo application.
Thanks a lot, that was really helpful,
Andrew
September 24th, 2008 at 6:07 pm
@Helen Recurring and Non-Recurring tasks shouldn’t make a difference.
Resync manually (Right click the icon in your system tray) and let me know if everything levels out.
October 2nd, 2008 at 11:22 am
I am going crazy trying to find this step ..
On the Synchronization tab you can change your Automatic Synchronization to whatever works for you. I don’t add tasks very often so once every 60 minutes is fine for me. To close the Options window select File -> Close. You will see a green checkmark icon in your tool tray. Right click it and hit Manual Sync.
Where is this???? The synch tool only allows me to put in my ID and password, there is no synch tab at all. It is only that window and a window for Proxy settings.
Can you help??
October 2nd, 2008 at 11:37 am
I added a photo of the Manual Sync option. Hope that clears it up for you!
October 2nd, 2008 at 1:40 pm
i’ve followed your directions as far as i can tell but my outlook tasks aren’t uploading to toodledo(i’ve tried manual sync). any advice?
thank you
October 8th, 2008 at 10:47 am
Hi,
I am really impressed, the sync works like a charm.
I get an annoying message in outlook:
“A program is trying to access e-mail address you have stored in outlook. Do you want to allow this?
Allow access …
Any way of getting rid of this message ?
I will try on 2 computers now.
Wish the contacts and calendars was this simple as well !!
Other then this its magic !!.
Thanks very much !!!
October 8th, 2008 at 1:28 pm
Hi,
I got a patch from this site. Works perfectly !!!!. No more annoying message.
http://www.utm.edu/staff/tmart.....prompt.htm
The shortcut is:
http://www.contextmagic.com/ftp/ClickYesSetup.exe
I noticed in the To do notes, there is a limitation for 1 page display in the iphone ?
Thanks
Prithipal
October 9th, 2008 at 3:27 pm
@Prithipal – Glad to hear it works for ya!
You can get rid of that security warning by lowering your Outlook Security settings:
In Outlook 2007: Tools –> Trust Center –>Programmatic Access –> Never Warn Me…
Make sure you have a good antivirus (AVG Free) a good anti-spam (Cloudmark) and a good Anti-Spyware program (Windows Defender) running and this shouldn’t be a big security problem.
October 12th, 2008 at 12:06 pm
Thank You Thank you.
This works great!!!!
Do you think we will be able to sync notes soon? Or do you know how?
Smiles
October 12th, 2008 at 7:16 pm
@Lesley – Havent seen a way to sync notes yet so I have been adding everything to my Tasks as a workaround. Will keep my eyes open for a solution though
October 17th, 2008 at 9:52 am
does this work for windows xp pro and a new iPhone 3G?
October 17th, 2008 at 9:58 am
@Terry Cook
I have a 3g and am running this between a laptop with Vista and one with XP!
October 19th, 2008 at 7:48 am
Nicely explained, Daniel.
I just thought that I’d point out that there is an RSS feed for updates to the ToodledoSync application on my site. You can find it here.
http://www.chromadrake.com/Chr.....wsfeed.xml
Also, please feel free to mail me with any questions regarding the Toodledosync app
http://www.chromadrake.com/Chr.....ntact.aspx
October 24th, 2008 at 11:36 am
Chromatic sync moves tasks from Toodledo to Outlook 2003 but not the opposite direction. Suggestions?
October 29th, 2008 at 2:32 pm
@ Peter – Make sure you have the latest versions of the software. They have been updated and with every release it gets more stable. I wouldn’t be surprised if yours synched up after you posted a comment – Sometimes it just takes a few minutes to get everything going.
October 30th, 2008 at 7:40 am
Sure did rel 0.9.9.0 and your security tool link to MAPILAB suppressed the security nag for Outlook 2003. Thanks
October 31st, 2008 at 12:22 pm
Daniel, the sync is great and worked perfectly. The issue for iPod Touch users is that, unlike the iPhone, there is no data pkg that allows constant access so working offline is crucial. I held off getting the Appigo software until I tried Toodledo. With T and your sync, I’m off to a great start. But appears I still need the Appigo. Awaiting your review of Appigo To Do.
October 31st, 2008 at 5:46 pm
There is another option: toodledo hav recently listed an ap on I tunes that is stand alone, online, and syncs to toodledo without haing to plug your I phone in. It is $4.95. Just synced outllok tasks to the iphone wirelessly.
November 9th, 2008 at 8:22 am
I set up the sync with Toodledoo and it worked great for about 2-3 weeks and then mysteriously stopped syncing. I tried to manual sync – didn’t work. I tried reinstalling – didn’t work. I scoured the internet for ideas and couldn’t find anything that worked. I finally deleted my Toodledoo account and gave up on it but now I miss having my tasks on my iPhone. Any ideas?
November 11th, 2008 at 8:29 pm
Beautiful. Works like a charm, even from my work computer.
Thanks,
Brennan
November 12th, 2008 at 11:04 am
Anybody know how to delete a task from the Toodledo iPhone App? Or, can you only delete it from Outlook and then sync it?
Thanks…
November 13th, 2008 at 10:18 am
http://www.toodledo.com/slim
Click on the task –> Click EDIT TASK –> Click Delete task!
November 18th, 2008 at 3:07 am
Thanks Daniel – works great!
Greetings from South Africa
November 19th, 2008 at 12:13 pm
Thanks for the head's up! I got my hands on the Toodle iPhone app and your report is here:
http://danielcurran.com/instru.....-tasks-t...
November 19th, 2008 at 12:14 pm
Posted a review here:
http://danielcurran.com/instru.....-tasks-t...
Thanks for the head's up!
November 19th, 2008 at 12:15 pm
Yes it does Terry
November 19th, 2008 at 12:15 pm
There are a lot of people wanting to sync notes. Personally I just use tasks instead but as soon as I hear of a solution I will post it.
December 11th, 2008 at 10:23 am
Anyone know if this works on the iPod touch? I don't have one and have been getting questions about it.
Thanks!
December 11th, 2008 at 10:23 am
Glad to help!
December 18th, 2008 at 11:44 am
Download the latest version, Uninstall whatever version is currently installed on your computer. CLOSE Outlook completely (Task Manager or fresh reboot) and install the new version. I had the same issue.
December 22nd, 2008 at 10:14 am
Do you have a similar HOW TO for synching the post-it note memos from Outlook to iPhone?
December 23rd, 2008 at 2:24 am
I keep getting an annoying msg every time i sync, it asks if i want to allow an application to access my email addresses. I hit allow, but it only gives the option to allow for a max of 10 mins. is there a way to fix that?
December 28th, 2008 at 2:07 am
I tried this whole thing on the iPod touch and it works fine as long as you've got it configured to access your local wireless network. I set it all up using the ToodleDo internet account, Microsoft Outlook 2007, ToodleDo Outlook Sync startup app, and the ToodleDo iPhone app from the iTunes App Store (which by the way during the holidays is only $1.99, so jump on it!). Not sure why the ToodleDo sync between Outlook and the online ToodleDo doesn't always get all of my tasks synced up correctly the first time, but after fiddling around for a while I eventually got everything synced up OK. Once I get all of my Palm and Outlook Notes transferred to Outlook tasks and synced up to the iPod touch, I will think about retiring my Palm Tungsten E2 (I love it, but the iPod is soooo much cooler).
December 30th, 2008 at 5:31 am
you're a LIFESAVER! this is so easy, and exactly what i needed to make my ipod touch more functional. now i just need an upgrade on my outlook and i'll be in sync heaven.
thanks so much – definitely subscribing to your blog!
December 30th, 2008 at 5:33 am
love it on my ipod touch. works like a charm.
January 5th, 2009 at 10:48 am
Hi,
I installed both the sync program and toodledo (downloaded from itunes today for $1.99, 50% discount) and I am getting the following error message from the sync program:
error during synchronization: could not initialize outlook proxy.
I am not running a proxy server and the sync program is setup on the default settings? So, I don't know whta to do?
Any help that anyone could offer would be greatly appeciated. I really would love to sync Outlook tasks on my iphone.
Thanks so much,
Joe
January 6th, 2009 at 6:12 am
Update:
All of a sudden the error messages stopped and the application is syncing with Outlook!
Thanks,
Joe
January 6th, 2009 at 11:58 am
There is currently no way to sync NOTES
January 6th, 2009 at 11:59 am
This is addressed in an earlier comment and on the Chromadrake website
January 15th, 2009 at 7:42 pm
are you able to sync subtasks from outlook to the ipod touch?
January 16th, 2009 at 1:15 am
Outlook 2007 doesn't have subtasks: http://blogs.msdn.com/melissam.....ive/2006...
January 20th, 2009 at 10:57 pm
ok I see the difference in Outlook 2007 with the heading of To-Do List but I'm still not getting all of my tasks. I'm wondering what Greg (above) did by "fiddling around". Any suggestions?
January 21st, 2009 at 11:38 pm
I guess I would check your tasks to make sure they are "root" tasks, maybe delete all of them and start over by reentering them?
January 29th, 2009 at 8:29 pm
I am having the same problem
January 30th, 2009 at 9:35 am
Thank you!! Thank you!! Thank you!! I have been searching for this solution for a complete week now and finally came to this site and everything works like a charm.
February 7th, 2009 at 8:33 pm
Is there a sync program for iCal / Entourage rather than Outlook?
February 11th, 2009 at 7:30 am
Are there any applications that would allow me to see tasks AND appointments on the same screen? I apologize if perhaps this is not the right place to post.
March 21st, 2009 at 10:43 am
Choromatic Dragon seems to have shut down his site, and there is nowhere I can find a similar application, please help.
March 23rd, 2009 at 4:08 pm
I just did the same se up. Works really well. Unfortunately I paid full price for Toodledo. But it is worth it.
April 13th, 2009 at 3:16 am
Hi, thanks for the incredibly useful posts about this. I can't think why Apple gives you access to sync most everything from Outlook (except mail) and not Tasks.
Anyway, here is what is probably a really stupid question, and maybe already answered. If so, I apologize in advance. I am used to using Outlook with an Exchange Server and a Blackberry. Now I have no Exchange Server and an iPhone instead. I know I can sync the Contacts and Calendar via the dock to my iPhone, but is there a a way to do that via the internet? Is it MobileMe?
Thanks!
April 14th, 2009 at 12:19 pm
Anyone figure out a way to turn off the ridiculous pop up message every few minutes from MS Outlook asking if you want to let another program access your contacts? What a pain.
April 15th, 2009 at 6:47 am
@dcneuro: Download and install Advanced Outlook Security (http://www.mapilab.com/outlook/security/). This Add-On will allow you to specifiy what other programs you grant access to Outlook.
I have the very same set-up here and everything works fine, w/o the annoying pop-ups.
April 17th, 2009 at 6:53 pm
Thank you so much! exactly what I was looking for!
May 21st, 2009 at 6:22 am
Check out TaskTask which allows you to sync your iPhone tasks directly with Microsoft Exchange – http://itunes.apple.com/WebObj.....e.woa/wa...
May 25th, 2009 at 3:54 pm
If I'm not missing something, the Context Magic app is going for a minimum of $20 (personal use). Looking for other less expensive solutions (if not completely free). Any suggestions?
June 28th, 2009 at 4:32 pm
I'll follow up, but want you to know that your instructions were spot-on! I'm an early GTD adopter and very dependent on having a leak-proof task reminder system. Many thanks!
June 29th, 2009 at 9:43 pm
I have just done all of the above but note that some tasks in my outlook have not been uploaded to toodledo – why is this? Some omitted tasks are non-recurring tasks.
July 5th, 2009 at 9:42 am
Not sure if it's just me however I can't seem to get outlook syncing with ToodleDo. I have run through the above steps but the Tasks (approximately 70 at any one time with many changes from day to day) don't all seem to sync. Then, when I change taskes in outlook, it's hit and miss whether those changes will be reflected in Toodledo.
The syncing between my iPhone and toodledo is perfect however not much you if the taskes are inaccuracte in the first place.
Please —— HELP!
July 12th, 2009 at 9:00 pm
Thank you for this. But I am having one small problem which looks like the last two posters are experiencing also.
Looks great except (folders and everything) that the sync only sync-d 27 of my 73 tasks. I have set it to sync every 15 minutes and whatever changes I make to either list sync's fine but I still only have 27 of my 73. The only info I can find on others having this same issue says to make sure using the latest version, which I am .
What do I need to do to get everything syncing? I want to purchase the iphone app but not until I get the sync working. Thank you!
July 13th, 2009 at 3:25 pm
Hi First of all…Thank you so much for your wonderful site….you are so clear and easy to understand!! Can you help me with this question. I realize you may have answered these questions but would appreciate your help again. I would like my iphone, toodledo and outlook to all sync together. I also use microsoft exchange to do the syncing of iphone and outlook. So I have installed toodledo on both the iphone and computer. Then I installed chromatic's and the app. for microsoft exchange. Could you please tell me in a very step by step way…how to integrate these programs together? le. I am also involved with trying to get a number of learning disabled students ready for college who need help with organization . We thought this program would be perfect…so if you can help me with this, so i can teach these teens, you would be helping out a whole lot of people. I realise you may have answered some of these questions in your posts, but i am having trouble putting the whole thing together. i appreciate your patience in helping us.
Regards,
Judy
July 18th, 2009 at 10:45 pm
I just create my toodledo account and did the manual sync for the 1st time. Only some of my tasks have sync'd to toodledo.com. I can't see any pattern as to what has not sync'd. I'm not going to buy the iphone tool until the toodledo site is correct. Can anyone help me, please? Etty
July 23rd, 2009 at 10:35 am
Can only repeat what Jinesh has said!! Excellent, works like a charm and instructions easy to follow.
Thanks,
Karen
July 24th, 2009 at 6:05 pm
I did everything that was said to do but keeps saying error during synchronization: could not initialize outlook proxy. Does anyone know what to do to get it to work?
August 2nd, 2009 at 1:29 pm
I installed as required but when I start the synchronization 'manual' I get a note 'Error during synchronization: could not initialize outlook proxy'. However, I have no proxy on my outlook. Can anybody help?
August 5th, 2009 at 11:15 pm
Thank you! This was an extremely practical and reliable post. Thisngs went precisely as you predicted. I appreciate this VERY much!
August 11th, 2009 at 5:20 pm
got to step #3 and when I tried to do a manual sync I got following error message. "could not initialize outlook proxy. I am using Outlook version 2002. Any thoughts.
August 12th, 2009 at 2:59 pm
Great product – I have installed, set up account with Toodledo and sync-ed successfully with Outlook. Two questions – 1. I installed the MAPILab Advanced Security to avoid the standard Outlook security pop-up. It works, but now syncing lasts much longer and my Outlook runs very slow during the sync. Any recommendations on speeding you the sync process when using this? 2. I have only imported to Toodledo by means of your great Sync tool. After the first sync I added some of my tasks in Outlook to a folder. The folder was created in Toodledo, but all the tasks were duplicated. Any fix for this? Thanks!
August 25th, 2009 at 2:56 pm
I got it to finally sync but not all my tasks came through. Do you know why this is and how to fix this?
August 28th, 2009 at 8:50 pm
Hi,
I have installed as explained, and I'm getting multiples of my tasks (by the hundreds!) over time, can't find a wat to stop it. It multiplies both tasks from the iPhone and from my Otlook. Where did I go wrong?
Thanks,
August 28th, 2009 at 9:39 pm
GUys,
I egistred Toodledo, downloaded and activated the sync for Outlook application – as explained. But I'm getting hundreds of dupliactions for each task that I have, either iPhone originated tasks or Outlook originated tasks. Could not find a way to stop it.
Any ideas?
Thanks, Moshe
August 29th, 2009 at 12:54 pm
I have serached further into the task dupliacation problem that I have. It seems that the problem is in the SYNC program between Toodledo.com and Outlook. I jhave unlinked nmy iphone from Toodledo, to keep this factor out. NOw I added tasks to Outlook and to Toodledo.com. Everyime (almost) that I do manual sync, it duplicates all tasks again! And if in automatic mode, then it gets to thousands of duplications pretty soon!__Any help please, folks?
August 29th, 2009 at 12:59 pm
I have installed your sync program between Outlook and Toddledo according to your directions. It turns out that every time I do a manual sync, it duplicates again the same tasks that were copied before, whether they were entered in Outlook or in Toddledo. If I turn on the Automatic sync, I have my 2 tasks duplicated into thousands in a mateer of an hour… What did I do wrong? How can I solve this problem?
Thanks in advance,
September 2nd, 2009 at 4:41 pm
To Daniel Curran – THANK YOU!!! I have owned an IPhone for about 3 months now. As an everyday Outlook user who had her entire home and work life organized through Outlook Tasks, it was painful to be without them for 3 months. For the last 2 1/2 months I have tried to figure out how to successfully sync Outlook tasks with my Iphone. For one reason or another, it never worked and I always gave up. Now, after several missed dentist appts, kids' practices, etc. I decided I had to try once again to figure out how to sync my tasks. Your instructions were simple to follow and the visuals were a great addition. Thank you SO much!!! I now have my life back. I hope you're making millions. I'd rather send my money to you than keep paying for some of the garbage apps I've already paid for…
September 7th, 2009 at 9:56 pm
Thank you. These steps were excellent, and I had my iPhone to Outlook Task sync working in less than 30 minutes. Tried all kinds of combinations between, Outlook, iPhone and Website and everything works.
Thanks to the toodledo.com application and the plug-in created for it.
September 12th, 2009 at 9:37 pm
Is it possible to sync subfolders of outlook tasks?
thank you,
Carlo
September 16th, 2009 at 8:20 pm
Fantastic – I searched through the App Store and couldn't find anything. This worked perfectly! Thanks!
September 23rd, 2009 at 7:31 pm
how do i uninstall Chromatic Dragon
September 23rd, 2009 at 7:35 pm
It was doing it to me to. So im trying to uninstall it and it wont give me access to uninstall they program.
Did you figure it out or uninstall it?
September 30th, 2009 at 9:08 pm
Daniel Curran – you're my hero!! I followed your easy instructions and I now have synchronized tasks on my iPhone from Outlook. It worked!! -Vern
October 1st, 2009 at 2:06 pm
Thank you very much – I use it with the 'todo'-App with sync with toodledo. It works great – the best way to organize my tasks everywhere I am. Perfect !!!
October 7th, 2009 at 5:57 am
You're a genius!! hank you SO MUCH!!!!
October 7th, 2009 at 8:03 pm
Thanks it is easy and it works if you have trouble with the Chromatic program just search for it on your cmputer using the search function in the start area and then find the executable file synchapp.exe and things will happen as described in the post
October 12th, 2009 at 2:40 am
YOU ROCK! Thank you, I've been looking for a way to get my outlook tasks onto my iphone for ages, it's been making me very crabby
October 19th, 2009 at 1:21 am
Does this work with Microsoft Exchange Server – anybody had experience – good or bad using Toodledo to sync tasks?
October 25th, 2009 at 9:31 pm
Man you are a LEGEND. I have been searching for this solution and it works. THANK YOU SO MUCH. Your installation intructions are perfecttly written. I am a non tech person and i could follow it with easy. Well Done and thank you again. Thanks for giving me instructions like a child can follow. Easy.
Sam
November 13th, 2009 at 3:26 pm
Worked like a charm. Thank you
November 18th, 2009 at 9:17 pm
Worked perfectly. The only thing is that there is no version in another language (everything in my iphone is in spanish, so it bothers me a bit… just a bit though).
Thanks for this very helpful post!
November 23rd, 2009 at 11:34 am
I just want to sync Outlook tasks direct between my PC & my iPhone via the USB cable.
I don't want to sync via the cloud because my phone company charges like a wounded bull for data.
Why is it so difficult to do this on an iPhone when this functionality has been available on Nokia handsets (even cheap ones) for years? It is also a dead simple process.
I am using Toodledo (I like its interface) on the iPhone handset & the only other gripe I have is that there are no audible warnings for tasks due.
November 23rd, 2009 at 10:44 pm
works well – very well – thank you
December 4th, 2009 at 5:22 pm
Thank you Daniel for this, I think you may have just saved my life! I wish I would have thought of this back when I got my IPhone months ago! This was, by far, one of the EASIEST and quickest things I have done. No need to change any settings at all with Toodledo, just install, synch and voila!
Thanks again!
December 5th, 2009 at 9:52 am
Thanks – have been deciding what to do for a while. Installed today and all seems to work. The only thing I'm looking for some advice on though is if there is a way to sync categories? I use Outlook to manage both personal and work tasks and so have them colour coded accordingly. Have you found a way to do this or do you have any suggestions on how to keep the tasks seperate using Toodledo? Many thanks again!
January 6th, 2010 at 8:36 pm
Thanks for the info! Also, the Toodledo app is now 50% off. I got it for only $1.99!
January 8th, 2010 at 1:22 am
Hi Dan
This is probably the most useful website that I’ve ever come accross.
Just installed everything and my Tasks are syncing perfectly.
Thanks for your effort!!
Cheers
Guy
January 10th, 2010 at 1:34 am
Thanks for the info. It's hard to believe that Apple won't build tasks into the iPhone. But this solution works just as well. Sent you beer.
Cheers,
Vince
January 11th, 2010 at 4:30 pm
Hi Guys
I am up an runnign and syncing Tasks to my Iphone. I am using this chromatic dragon programme to sync with outlook which works OK but the only drawback is that it does not sync then into catogories/folders.
I presume catagories in outlook are the same as folders in TD.
I suspect it is simply that I have not got it configuered correctly
can anyone let me know how to get this sorted or is a problem with the software
RGS
Cliff
January 14th, 2010 at 12:08 pm
Thanks for this great site! I wonder: i have a trial from this now but in outlook i have multiple tasklists. I don't know how to synchronize this. Do you have an idea for me?
January 17th, 2010 at 6:27 pm
Great solution – thanks. I'd tried the 'ToDo' app and appigo sync and Appigo sync crashed mercilessly and 'ToDo; created multiple copies of Tasks in a rubbish way. This is much cleaner and better. And free! Thanks again!
January 18th, 2010 at 10:31 am
Hi there,
Did you solve it? I have a problem with my settings too i guess. Read down here.
Mees
January 18th, 2010 at 7:30 pm
I appreciate the clarity of these instructions. Being a novice user (and slightly less old than God) I appreciate the step by step instructions. I followed everything to the very last step File -> Close. At this point I did not see the green checkmark and therefore was unable to complete the final step to sync with outlook. Where exactly is the tool tray? How do I get there from here. I have an ipod touch and a windows vista pc.
Help for the technologically challenged is appreciated. Thaks
January 19th, 2010 at 11:10 am
I found the solution myself.
You have to place them in folders and use only one to do list in outlook. That is the one that synchronises. It works really great, i am happy!!
January 25th, 2010 at 5:13 pm
Thank you so much. This was so easy and works great. I already had ToDo on my iphone so I chose that route and it's working like a charm so far. I've been trying to figure this out without wifi for awhile so thanks again.
January 25th, 2010 at 9:33 am
Hi
Thanks for this thread , which I found and helped. All works except for the Outlook security message. Clearly I can type yes to this message and everything is OK, but it would be good if I can get rid of it. I downloaded the MAPILAB software mentioned, and it seems to have downloaded OK and is sitting there in my 'All Programs' .. but I still get the message. Do I need to do anything to activate this MAPILAB software ? Thanks
January 25th, 2010 at 11:39 pm
I have read everything and have toddledo sync my "Tasks" with my IPone perfectly. However I also need the "flagged" or items marked for "Follow up" to also appear on my IPhone. Can this be done?
January 25th, 2010 at 11:40 pm
ANy help will be greatly appreciated.
February 1st, 2010 at 5:27 pm
This is a great article – thanks for the info… this is the missing bit of my iphone experience!
February 1st, 2010 at 10:48 pm
i have installed toodledo and sync'ed with Outlook 07. Tasks are working but i'm not getting follow up flags i have on contacts. Anyone have a solution for this? For example, I have a contact I have flagged with an alarm to call them on a certain day but that is not showing up anywhere I can fing in toodledo.
Thanks!
Jim
February 2nd, 2010 at 11:06 pm
It's not working, I used this on my old computer and it worked fine but now I get nothing. anyone have any idea whats wrong or experiencing the same problem? I have no idea what to do and I'm going crazy here!
February 3rd, 2010 at 12:00 am
I am about to get my new iPhone 3G and want to sync Outloo 2003 tasks, future calendar/appointments and contacts. Is there anyone in the L.A. area who would be equipped/experienced to set this up onsite for me???
February 12th, 2010 at 4:58 pm
Thank you! I already have the Action Lists app on my iPhone, but I realized later that it was an offshoot from the Book Getting Things Done, which I both read and listened to (audiobook) and made dramatic performance/streamlined my workload. Make sure to pick those up as well and apply the lessons they teach you there. This application is only working at half speed without.
February 16th, 2010 at 6:24 pm
after you download it, how do i get the interface to open? i can't find any way of interfacing with this app. Thanks
February 23rd, 2010 at 10:48 am
thanks for this, much better than their own web site.
March 6th, 2010 at 11:08 pm
Thanks for the step by step instructions – it appears that a task created in Outlook by simply dragging an email and identifying it as a Task – will not be synched. Only manually created tasks are synched. Anyone else experienced this?
March 15th, 2010 at 11:07 am
i cant install the chromatic dragon app
March 15th, 2010 at 11:08 am
now i can hehe
March 15th, 2010 at 10:20 pm
Be very careful. This caused an error in outlook that erased my Task file completely.
March 29th, 2010 at 1:34 am
I keep getting an annoying msg every time i sync, it asks if i want to allow an application to access my email addresses. I hit allow, but it only gives the option to allow for a max of 10 mins. is there a way to fix that?
April 7th, 2010 at 6:53 pm
More Information is needed here. Many people have probably setup their Outlook environment with a specific arrangement of folders and categories. What needs to be explained in here is how that will sync to Toodledo and the iPhone. In other words:
* What is mapped to Toodledo folders?
* What is mapped to Toodledo contexts?
* What is mapped to Toodledo tags?
* How much of that can be controlled?
* Does the sync process make assumptions on the setup of Outlook and Toodledo?
April 8th, 2010 at 12:32 pm
Hi! I have just installed the program on my pc and yes! it syncs… But… Im using "Outlook 2007 with business contact manager" at the office… BCM makes their own tasks and put them among the "normal" tasks… These tasks wont sync… Does anyone know how to get theses tasks to be synced too?
Im running a small company and I cant afford to buy a fancy CRM-program with high monthly fees so if there is a way to get this synced I would be in paradise! Then I could hit the road, visit customers and making new appointment while on my way to another! (instead of planning for one week and visit customers the other…)
Excuse my English (im Swedish)
April 8th, 2010 at 4:57 pm
anyone know how to get Outlook 2007 to-dos to sync with Toodledo? I can get sync with Outlook tasks, but not with Outlook to-dos….
April 14th, 2010 at 7:25 pm
I have seen several posts with these questions, but no answers. Does anyone know:
1. Why only a subset of my outlook tasks will sync to my iphone/toodledo?
2. How to preserve the structure of outlook categories in transfer to the iphone?
April 14th, 2010 at 7:39 pm
I may have just solved one of my questions that may be of help to others
It appears that my outlook contexts that begin with "@" or "." (as preferred by many GTDers) do not translate into toodledo folders.
When I changed @Projects context in outlook to aProjects, I went from no files to 25 in that folder
May 18th, 2010 at 8:43 pm
Hi Does anyone know how to add extra fields for contact name and phone details
Right now I get the task across from Outlook but need to pull across the name and phone details to make it useable
Thaks
May 21st, 2010 at 3:36 pm
Thank you very much! I've been wandering around in the wilderness looking for just such a thing. Perfecto!
June 3rd, 2010 at 2:25 pm
use the familiar swipe movement!! hey presto!!
ta
June 3rd, 2010 at 3:34 pm
I wish everything was this easy.
Thank you
June 4th, 2010 at 8:19 pm
We use Microsoft Exchange with Outlook i have problem synchronizing Task with my iPjone.
I followed all the instructions but i gor the following message on the Toodledo Synchronization Application Options: Error During Synchronization – Could not initialize Outlook Interface.
Someone has some info on how to solve the problem?
Gianni
June 6th, 2010 at 2:49 am
Blackberry wins again. No fooloing around with different apps to get your tasks. If your an exchange user blackberry wins hands down.
June 9th, 2010 at 3:51 pm
KMH, how much was the BlackBerry software? Is there a monthly charge?
June 17th, 2010 at 3:11 pm
I've finally figured out how to sync outlook tasks to my iPad. I don't know if this is the *best* solution for me, but I think it'll work. thanks.
June 22nd, 2010 at 11:17 am
Super solution and even better tutorial! Thanks!
August 16th, 2010 at 3:50 pm
UPDATE (8/17/2010)
Toodledo has introduced a FREE stand-alone app that you can install on your iPod/iPhone/iPad!
its available in the the APP Store right now!
**Reminder**
First sign up for the Toodledo account, then install & configure Chromatic Dragon’s Toodledo Sync Application.
Its amazing on how such a small app (Tasks in Outlook) has such a big impact on how we get our work done.
..Thanks for the how-to article!
August 19th, 2010 at 9:45 am
I have NO CLUE how this pos is supposed to work. I created an account, did everything Toodledo asked for, downloaded the sync tool, bought the .99 iPhone app and have no idea how I'm supposed to get my Tasks from Outlook into Toodledo.
I set the application options in the sync tool to automatic synch.
On the web app, there is simply no option to synch or "grab" my Tasks from Outlook.
Am I missing something so patently obvious I should be shot, or are you all paid employees of Toodledo???
August 24th, 2010 at 12:38 pm
Can I ask how the iphone list synchronizes for you to your PC based listing, assuming that you use them both places? Put another way, if you clear/snooze a task on your iphone, does it also clear / snooze the task on the PC and vice versa, or do you need to do so independently in both places such that you are maintaining 2 lists?
August 25th, 2010 at 9:45 am
this was great tip !! thanks for putting your time in writing this.